Coordinator, Research and Innovation

Overview

The Partnership’s Cancer System Innovation Division drives improvements in Canada’s cancer system by delivering on the eight priorities of the 2019-2029 Canadian Strategy for Cancer Control.

The Research and Innovation team, part of the CSI division, promotes cancer research across Canada as well as driving the adoption of innovative approaches. The team leads activities scanning international and academic best practice and supports this work through its role as the Executive Office of the Canadian Cancer Research Alliance (CCRA).

Overview of Role

The Coordinator, Research & Innovation supports the Research & Innovation team in carrying out projects and initiatives to achieve organizational priorities. Reporting to the Manager, Research & Innovation, the incumbent coordinates and provides support on a diverse set of projects and initiatives to deliver on program/project objectives. As a highly organized professional with strong time management skills, this position delivers on the tasks of the job while contributing to CPAC’s overall vision to reduce the burden of cancer on all Canadians.

Core Responsibilities & Activities

Program Specific Responsibilities

• Works with the team to undertake horizon scanning by regularly performing defined searches of international, peer-reviewed and grey literature sources
• Supports the team in reviewing current utilization of different evidence sources in order to support team functions Supports the team in creating and maintaining internal tracking processes for knowledge products
• Works with leadership to identify appropriate contacts within external organizations and coordinates meetings
• Maintains the Sharepoint, updating documents and incorporating user feedback to improve user experience

Communication

• Assists the Manager/Director and team in the planning and operations of the department and its programs and initiatives
• Coordinates and provides support to major events, internal and external conferences, and meetings
• Maintains a ‘master’ calendar of key events and activities, identifies potential synergies or bottlenecks
• Acts as point-of-contact for internal and external partners & stakeholders involved in program/project teams
• Manages correspondence, databases, records management systems, and paper & electronic filing systems for the team, ensuring accessibility of data
• Liaises with Communications on internal communications (e.g. Partnership Update)
• Holds accountability for updating the CCRA web content
• Supports CCRA social media channels

Meeting & Event Management

• Works with Manager and team to coordinate internal and external meetings by scheduling, planning, drafting meeting invitations, agenda development, providing all background material, minute taking and communication of Action Items
• Works with the team to support delivery of the Canadian Cancer Research Conference and provide needed scanning and reports
• Maintains records of attendees and tracks event budgets liaising with finance and administration.
• Provides logistical support for conferences and events as required (e.g. venue/caterers/travel/etc.)
• Assists external partners and stakeholders with expense reimbursement requests and travel, codes expenses according to CPAC’s policies & procedures
• Proactively ensures Contacts Relational Management system (CRM) is continuously updated
• Collaborates with other Administrative support staff at CPAC to facilitate more effective and efficient processes and to ensure policies are consistently adhered to within all functions and divisions

Other duties

• Provides support for quarterly and annual events such as corporate retreats, strategic planning activity, CPAC’s annual report, quarterly operational reporting, board of directors reporting, additional program & project activity
• Contributes to the development of methodology, processes, tools, guidelines and templates
• Performs other duties and ad hoc projects as required

Competencies

The Partnership’s core competencies are a key element to reviewing performance. While the duties and responsibilities of a position tell you the “what,” the competencies tell you the “how.” We have developed five universal competencies which we expect to be exhibited by all employees regardless of level or position, as well as five leadership competencies which we expect to be exhibited by staff in people management positions.

Universal Competencies

• Inclusive – values diversity and applies an equity lens; consciously thinks about who needs to be included
• Agile – is constantly adapting to partners, priorities and outcomes; is committed to continuous learning and improvement; promotes new ways of doing things
• Collaborative – partners and builds strong relationships; works effectively with team members, focusing on delivering individual contributions to meet collective outcomes
• Outcomes-focused – focuses on the ultimate impact, priorities work with a focus on underserved groups
• Systems-thinking – connects the dots between their work and the broader system, has political acuity

Qualifications

• Undergraduate Degree or College Diploma in business administration, healthcare management or other relevant discipline, or an acceptable combination of education and experience
• Minimum 3 years’ experience preferable in non-profit, healthcare sector
• Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint, Teams, OneDrive)
• Experience with WordPress and/or HTML
• Additional software programs such as Records Management, CRM, Click Dimensions, Adobe Acrobat Pro
• Education or experience with First Nations, Inuit and Métis or other diverse stakeholder groups
• Bilingual in both English and French is an asset

Apply now

To apply, please forward your CV and cover letter combined in one file in Word or PDF format to:
peopleandculture@partnershipagainstcancer.ca.

The Canadian Partnership Against Cancer thanks all applicants; however, only those selected for an interview will be contacted. If contacted for an interview, please inform us should accommodation be required.

The Canadian Partnership Against Cancer has a diverse workforce and is an equal opportunity employer.